Navy Pii Definitionadmin
If a federal organization asks you to provide personal information (name, date of birth, social security number, etc.) to a registration system, regardless of the method by which the information is collected (e.g., forms, in-person or telephone interview, etc.), a statement under the Privacy Act (SAP) is required. If the requested information is not included in a registration system, a SAP is not required. PCLFD plays an active role in protecting the civil liberties and privacy rights of members of the U.S. Armed Forces, DoD personnel, U.S. persons, and lawfully admitted aliens. The PCLFD advises senior management of the Department of Defence on privacy and civil liberties issues, including the proposed development of new policies, programs and activities. In addition, PCLFD proactively provides briefing materials and training to Department of Defense personnel to educate key decision-makers on the privacy and civil liberties implications of DoD policies. Data protection law binds only federal agencies and covers only records owned and controlled by federal agencies. Here are some frequently asked questions to the DoD Privacy Office. If the DoD suspects that your personally identifiable information (PII) has been materially compromised, you will be notified in writing. The notification describes the specific data, the facts and circumstances of the incident, the protective measures the DoD is taking or can take to mitigate possible future damage, and a point of contact for additional information. A records system (SOR) is a group of records under the control of a federal organization from which personal information about an individual is retrieved by name or other unique identification number, symbol or other identifier. Mitigating the damage caused by identity theft can be a complicated process, and time can be of the essence.
For specific steps you can take to combat identity theft, visit the Federal Trade Commission`s website and our guide to responding to identity theft. A Document System Notice (SORN) is a description of any system of records under the Privacy Act. SORNs generally describe “who, what, where and why” in a system and describe the processes by which individuals can access or challenge information stored in that system about them. SORNs must be published on the Federal Register during a public comment period before beginning system data collection (paper or electronic). The Privacy Act of 1974, as amended by 5 U.S.C. 552a, is a code of fair information practices that prescribes how federal agencies such as the Department of Defense handle personally identifiable information (PII), which is records that uniquely identify you. The basic provisions of the law require government agencies: If you have additional questions about the privacy of your information, you may contact the Privacy Officer of the DoD component that stores your information. A list of DoD component privacy officers and their contact information is available here. Data protection law prohibits the disclosure of these documents without the written consent of the person(s) to whom the documents relate, unless one of the twelve disclosure exceptions listed in the law applies. These records are maintained in the “records systems” of the Privacy Act. A notice for each of these registration systems is published in the Federal Register. This notice sets out the legal authority to collect and store the records, the individuals about whom the records are collected, the types of information collected, and how the records are used.
Routine use is an agency-approved circumstance in which a record may be shared outside the Department of Defense (DoD) in accordance with the purpose for which the information was collected and maintained by the Department of Defense. Current use shall be included in the notice published for the registration system concerned. The PCLFD brings together the Department of Defense`s Office of Privacy, created in 1975 to implement the Privacy Act of 1974, and the Civil Liberties Bureau, created in 2009 to implement recommendations to implement the 9/11 Commission Act of 2007. Only information stored in the registration systems of a federal agency is protected by data protection law. Personally identifiable information (PII) is any information that can be used to distinguish or track an individual`s identity. Examples of personally identifiable information (PII) include: Similarly, organizations may suffer damages due to the loss of PII retained by the organization. Damages can include administrative fees, clean-up costs, financial loss, loss of public reputation and trust, and legal liability. If you receive a notification from the Ministry of Defense that your personal information has been or is suspected of having been compromised, contact the office sending the letter directly. Keep in mind that you should never share your personal information, such as a Social Security number or financial account number, over the phone unless you`re sure you`re talking to a Department of Defense official. If you have any doubts as to the authenticity of such a notice, please contact the data protection authority for verification. The government informs the public about archiving systems covered by data protection law by publishing notices in the Federal Register.
This is called Registry System (SORN) notices. The individual whose personally identifiable information (PII) was misused and the organization that retained the PII may experience some degree of negative impact. Depending on the type of information, a person may suffer social, economic or physical harm resulting in loss of life, loss of livelihood or inappropriate physical detention. If the lost information is enough to be exploited by an identity thief, for example, the person may suffer loss of money, credit damage, compromised medical records, threats, and/or harassment. The individual can also suffer huge losses of time and money to repair the damage. Other potential harms that can result from compromising an individual`s PII include embarrassment, inappropriate denial of government benefits, extortion, and discrimination.